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Colour Office Printer Service Agreements… Frequently Asked Questions

A lot of clients find out the hard way that there are many hidden costs with office colour printer service agreements.

Below are some of the most commonly asked questions that will give you a better understanding of what the key points are to consider when next evaluating your office colour printer service agreement.

 

Does defaulting to double-sided printing actually save printing agreement charges?

No, as print vendors charge you per impression and a double-sided print is 2 impressions.

 

Does printing an A3 document cost more than printing an A4 document?

Most print vendors charge double the price for an A3 print as the page size is double the size of an A4 page.

 

How much does my print vendor charge if I print an email that has just the email signature in colour?

Most print vendors will charge you for a full colour page, which is approximately 10 times more expensive than a black print.

 

How much does my print vendor charge if I print a web page with just the hyperlink in colour?

Most print vendors will charge you for a full colour page, which is approximately 10 times more expensive than a black print.

 

Does defaulting our staff’s print driver settings to black printing actual work to reduce print costs?

No. All that is required to override the default is to change a simple setting in the print driver.

 

Does defaulting our print server to black printing actual work to reduce print cost?

No. All that is required to override the default is to change a simple setting in the print driver.

 

How much would we reduce our current printing costs if the company had better staff print practices?

Approximately 15% of all prints are either duplicates, documents left at the printer or re-prints because staff members have walked-off with somebody else’s print job.

 

Does using a simple “swipe & release” card system to output print jobs actually reduce our printing costs?

No. A simple “swipe & release” system outputs every job in the operator’s print queue including duplicates and all other print jobs not previously released.

 

If we already have print reporting software does this help reduce our printing costs?

No. All the print reporting software will give you is a report on the breakdown of printing, but not any means to implement changes to the printing habits of staff.

 

Does printing a document on a small A4 printer that is conveniently located to me cost more than printing on a larger A3 machine?

In most cases print vendors will charge a significantly higher price per page to print on the small convenience A4 printer.

If you would like to discuss any printer agreement options. See how our fixed cost per seat printing plan would benefit your business please call 1300 43 22 22.